Heads & Hunters is looking for an Executive Assistant for a well-known parapharmaceutical group.

This function plays a crucial role in supporting the CEO and The Group executives in a mix of administrative, organizational, and communication tasks.

Your responsibilities: 

  •  Administrative Support: Managing calendars, scheduling meetings, arranging travel plans, and handling correspondence.
  • Information Management: Organizing and maintaining files, records, and documents.
  • Communication: Acting as a liaison between the executive and other team members, clients, or stakeholders. Drafting emails, memos, reports, and presentations on behalf of the executive.
  • Meeting Coordination: Planning and organizing meetings, including preparing agendas, taking meeting minutes, and ensuring follow-up on action items.
  • Confidentiality: Maintaining strict confidentiality regarding sensitive information and matters related to the executive and the company.
  • Problem Solving: Being resourceful and proactive in addressing issues or challenges that arise, sometimes requiring quick and effective problem-solving skills.
  • Adaptability and Flexibility: Being able to adjust to changing priorities, multitask, and work effectively in a fast-paced environment.
  • Tech Savviness: Proficiency in using office software like Microsoft Office Suite and familiarity with other relevant tools
    and platforms.

An effective executive assistant is highly organized, detail-oriented, and possesses excellent communication and interpersonal skills. They often serve as a crucial support system for their executives, ensuring that daily operations run smoothly and efficiently.

Your profile:

  • At least 10 years’ relevant experience
  • Fluent in English, French and Dutch.
  • Excellent office software practice with Microsoft Office Suite and familiarity with other relevant tools and platforms
  • Organization skills
  • Detail-oriented
  • Excellent communication skills
  • Interpersonal skills

To apply for this job please visit headsandhunters.be.

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